Microsoft Office 365 – All you want to know is right here!!!

All you want to know about Office 365 in the Other region / Middle east region – Information is wealth ……… Share it! ……… PREMNAIR

Office 365 & Exchange Online Archiving

Exchange Online Archiving offers users advanced archiving capabilities with the personal archivefeature. A personal archive is a specialized mailbox that appears alongside the users’ primary mailbox folders in Outlook or Outlook Web App. Users can access the archive in the same way that they access their primary mailboxes. In addition, they can search both their personal archives and primary mailboxes. Outlook 2010 and Outlook Web App provide users with the full features of the personal archive, as well as related features like retention and archive policies.  

Administrators can use the Exchange Control Panel or Remote PowerShell to enable the personal archive feature for specific users. Users with Exchange Online mailboxes cannot have personal archives in on-premises Exchange Servers.

Moving Messages to Exchange Online Archiving

Users can drag and drop .pst files into the personal archive, for easy online access. Users can also move e-mail items from the primary archive to the personal archive automatically, using Archive Polices, to reduce the size and improve the performance of the primary mailbox. While this behavior is different than Exchange Hosted Archive, which will create a secondary copy of each message in the archive, retention requirements can be achieved in either scenario.

Size of the Personal Archive

Each personal archive can be used only for storage of one user’s messaging data. An Exchange Online Archiving email archive receives unlimited storage in the personal archive. A quota is set on the personal archive that is large enough to accommodate reasonable use, including the import of one user’s historical email. The default quota for the personal archive is 100 GB for Exchange Online Archiving users.

Importing Data to the Personal Archive

Users can import data to personal archives in the following four ways:  

  • Import data from a .pst file using Outlook’s Import and Export wizard.
  • Drag email messages from .pst files into the archive.
  • Drag email messages from the primary mailbox into the archive.
  • Let archive policies automatically move email messages from the primary mailbox, based on the age of the messages.



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