All you want to know about Office 365 in the Other region / Middle east region – Information is wealth ……… Share it! ……… PREMNAIR
In the current version of Exchange Online, you create and configure shared mailboxes using the Windows PowerShell command line. You must create the shared mailbox, configure quotas, and then assign permissions so that users can open and send messages from the shared mailbox. To make this task a lot easier, Microsoft Office 365 team has created a GUI-based tool that you can use to create and configure shared mailboxes.
For instructions about how to install and use the Office 365 Shared Mailbox Tool
Step 1: Download the Office 365 Shared Mailbox Tool
Download the .zip file that contains the Office 365 Shared Mailbox Tool, which is a GUI-based tool you can use to create and configure shared mailboxes in Exchange Online. This .zip file contains two files:
After you download the .zip file, extract the two files to the same folder.
Step 2: Create a Security group and add members
The Office 365 Shared Mailbox Tool assigns a security group the permission to access and send mail from the new shared mailbox. You can’t use the tool to assign permissions to an individual user. To create a security group and add members:
1. Start the Exchange Control Panel (ECP) and create a new distribution group:
2. Specify a display name, alias, and e-mail address.
3. Select the Make this group a security group check box.
4. In the Ownership section, click Add to add an owner, if necessary.
5. In the Membership section, click Add.
6. In the Select Members page, select the users you want to add. When you are finished, click OK.
7. On the New Group page, click Save.
Step 3: Run the O365 Shared Mailbox to create and configure a shared mailbox
Now you’re ready to create a new shared mailbox and assign permissions to allow access to it by members of the security group you created in step 2. Here’s how:
1. In the folder where you extracted the files in the SharedMailboxtool.zip file, double-click StartSharedMailboxTool.bat
Note: If the Office 365 Shared Mailbox Tool doesn’t start, you may need to configure the execution policy on your computer. To do this, run the following command in Windows PowerShell and then start the shared mailbox tool.
2. In the Office 365 Administrator Credentials window, enter the user ID and password for an administrator account in your Office 365 organization, and then click OK. It might take a few minutes before the next window is displayed.
3. In the Office 365 Shared Mailbox Tool window, enter the following information:
4. Click Create to create the shared mailbox and assign permissions to the specified security group.
That’s it. Click Refresh on the Mailboxes page in the ECP to display the new shared mailbox. It may take up to 60 minutes before members of the security group can access the new shared mailbox.